Executive Assistant

Location : St. Louis MO 

City : Chesterfield 

State : Missouri (US-MO) 

Country : United States (US) 

Requisition Number : 31255 

Overview

The Executive Assistant (EA) will manage a wide range of advanced administrative support-related activities within the organization. This position requires the ability to interact with executive leadership, work collaboratively in a fast-paced environment, remain flexible, proactive, resourceful and efficient while performing a wide variety of administrative functions. Support will be provided to the Chief Technology Officer and the Business Technology Leadership Team (BTLT) interacting with colleagues of all levels. This position requires a high level of professionalism and confidentiality. 

Core Functions:

The EA position is responsible for handling information of a confidential nature with responsibilities that may include, but are not limited to:

 -Completes a broad variety of administrative tasks including managing multiple calendars, monitoring and responding to emails including confidential.

 -Additionally, the EA will provide a variety of services in support of the BTLT. These may include, but are not limited to:

• Process/code/track invoices.  Set up vendors in accounts payable system as required.
• Assist with mailings, deliveries and pick-ups.
• Provide secondary back-up coverage for other EA (PTO and other absences).
• Prepare presentations, correspondence and other materials as needed.
• Answer questions and provide assistance as required.
• Coordinate extensive travel arrangements and prepare expense reports.
• Organize and coordinates meetings, conferences and meals.
• Collect data and prepare reports as necessary (ad hoc and/or recurring basis).
• Ensure corporate purchasing card and/or corporate credit card expenses are processed in an accurate and timely manner. 
• Demonstrate expertise in on-line tools and systems, maximizing utilization and driving efficiency.
• Perform general office duties such as ordering supplies, filing and maintaining records management database systems.
• Assist departmental management in the onboarding of new hires as needed (ordering laptops/equipment, IT security requests, providing guidance as needed, etc.).
• Provide project support as needed. This may include financial tracking related to budgets, cost centers or invoices; safety activities; volunteer coordination or other departmental priorities.
• Other duties as assigned.
   

Qualifications/Experience Requirements:

• Associate degree required. Bachelors degree preferred.  Eight (8) or more years of executive administrative assistant experience required, specifically supporting Executive Leadership Team members
• Proficiency in MS Word, Excel and PowerPoint; familiarity with SAP and other systems a plus
• Demonstrated professionalism with the ability to maintain a high level of confidentiality required
• Self-starter with ability to set direction, prioritize and manage competing priorities

• Excellent verbal, written and listening communication skills with the ability to interact with executive and senior leadership as well as internal and external stakeholders required
• Exceptional organizational, problem-solving and customer service skills required
• Team-orientation with strong collaboration skills and exceptional attention to detail
• Demonstrated ability to work well under pressure, meet deadlines and adapt quickly to changing business priorities
• Ability to work overtime as needed

Bunge (NYSE: BG) is a world leader in sourcing, processing and supplying oilseed and grain products and ingredients. Founded in 1818, Bunge’s expansive network feeds and fuels a growing world, creating sustainable products and opportunities for more than 70,000 farmers and the consumers they serve across the globe. The company is headquartered in St. Louis, Missouri and has 25,000 employees worldwide who stand behind more than 350 port terminals, oilseed processing plants, grain facilities, and food and ingredient production and packaging facilities around the world.

Bunge is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, transgender status, national origin, citizenship, age, disability or military or veteran status, or any other legally protected status.  Bunge is an Equal Opportunity Employer. Minorities/Women/Veterans/Disabled