Sr. Administrative Assistant - Legal

Overview

The Senior Administrative Assistant will manage a wide range of confidential advanced administrative support related activities within the legal organization in addition to general administrative support for team members in a shared services environment. This position requires the ability to interact with leadership, work collaboratively in a fast-paced environment, remain flexible, proactive, resourceful and efficient while performing a wide variety of administrative functions.  Support will be provided to multiple leaders within the legal departments, interacting with colleagues of all levels, including members of senior management. This position requires a high level of professionalism and confidentiality.  

Core Functions:

The Senior Administrative Assistant position is responsible for handling information of a confidential nature, with responsibilities that may include, but are not limited to:

Completes a broad variety of administrative tasks for company leadership including managing multiple calendars, monitoring and responding to emails, organizing travel and agendas, completing expense reports, composing and preparing correspondence that is sometimes confidential.

Additionally, the Senior Administrative Assistant will provide a wide variety of services in support of the organization.  These may include, but are not limited to:

• Process/code/track invoices.  Set up vendors in accounts payable system as required.
• Assist with mailings, deliveries and pick-ups.
• Prepare presentations, correspondence and other materials as needed.
• Answer questions, provide assistance when needed, and present a professional and courteous image.
• Make travel arrangements and prepare expense reports.
• Organize and coordinates meetings, conferences and meals.
• Collect data and prepare reports as necessary (ad hoc and/or recurring basis).
• Ensure corporate purchasing card and/or corporate credit card expenses are processed in an accurate and timely manner. 
• Demonstrate expertise in on-line tools and systems, maximizing utilization and driving efficiency.
• Perform general office duties such as ordering supplies, filing and maintaining records management database systems.
• Assist departmental management in the onboarding of new hires as needed (ordering laptops/equipment, IT security requests, providing guidance as needed, etc.).
• Provide project support as needed.  This may include financial tracking related to budgets, cost centers or invoices; safety activities; volunteer coordination or other departmental priorities.
• Provide secondary back-up coverage for receptionist at the Bunge Creative Solutions Center or the Chesterfield global headquarters (PTO and other absences).
• Other duties as assigned.
   

Qualifications/Experience Requirements:

• High school diploma with four or more years of administrative experience required
• Proficiency in MS Word, Excel and PowerPoint; familiarity with SAP and other systems a plus
• High degree of confidentiality required
• Self-starter with ability to set direction, prioritize and manage competing prioritizes
• Excellent verbal, written and listening communication skills with the ability to interact with senior leadership as well as internal and external stakeholders required
• Exceptional organizational, problem solving and customer service skills required
• Team-orientation with strong collaboration skills and exceptional attention to detail
• Demonstrated ability to work well under pressure, meet deadlines and adapt quickly to changing business priorities
• Ability to work overtime as needed

Bunge (NYSE: BG) is a world leader in sourcing, processing and supplying oilseed and grain products and ingredients. Founded in 1818, Bunge’s expansive network feeds and fuels a growing world, creating sustainable products and opportunities for more than 70,000 farmers and the consumers they serve across the globe. The company is headquartered in St. Louis, Missouri and has 25,000 employees worldwide who stand behind more than 350 port terminals, oilseed processing plants, grain facilities, and food and ingredient production and packaging facilities around the world.

Bunge is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, transgender status, national origin, citizenship, age, disability or military or veteran status, or any other legally protected status.  Bunge is an Equal Opportunity Employer. Minorities/Women/Veterans/Disabled