Security Cum admin Supervisor

DRAFDRT

Business Title: Security cum Admin Supervisor                        

Global Job Title:  Security cum Admin Supervisor            

Reports: Assistant Manager – HR & Admin                                                                                                                                                 

Global Function: Industrial Operations                                

Global Department: Facility Management

Role Purpose Statement: Major areas -

 Security:

• Security Planning
• Security Readiness
• Security Breach
• Security Training
• Security Records
• Security Reviews

Mobile Equipment:

• M.E. protocol implementation
• Company Transportation
• Safety Audits
• Reviews

House Keeping:

• Service levels
• Implementation
• Monitoring
• Review

Other Allied Administration activities:

• Implementation
• Monitoring
• Review

Main Accountabilities

Security:

• Security Planning: Develop effective Security Plan by identifying Security risks, suggest practical mitigation plan for identified risks, highlight major risks, bottlenecks faced which can seriously affect Security of Men, Material
• Security Readiness: Prepare plan to monitor Security preparedness at site, undertake night surveillance visits, surprise mock drills, surprise Q&A session to judge alertness & conceptual knowledge of security personnel, ensure proper working of Surveillance systems at site and recommend measures to be taken to strengthen Security, analyze accident, misbehavior reports and suggest ways to remove the causes responsible for such acts.
• Security Breach: Report all Minor and Major breaches along with full RCA to your supervisor, understand the role of Security in case of Emergency as per Bunge Emergency Plan, ensure all security personnel are aware of Company Emergency plan and their respective roles.
• Security Training: Prepare Yearly Training calendar of all the Security personnel basis their JD & deployment, ensure trainings are imparted as per plan, develop training effectiveness system, and monitor the effectiveness of trainings basis the defined system. Ensure PSARA & POSH training to all security personnel, Maintain training calendar, attendance, and effective record all in soft. Ensure 1 developmental training to all guards once in 2 months.   
• Security Records: Ensure all security records are updated and maintained as per described format, timely submission of all the records, prepare and submit monthly security presentation to AM- HR & Admin. by 30th of every month.
• Security Reviews: Define review mechanism and tracker, ensure reviews are done as per defined timeline, develop review format highlighting points discussed, timelines decided to close any point & responsible person to close the point, ensure closure of points as per defined timelines.  

Mobile Equipment:

• M.E. protocol implementation- Ensure implementation of M.E. protocol at site, report variation of M.E. protocol to AM- HR & Admin., give suggestions and recommendations basis practical implementation of M.E. protocol, discuss bottlenecks in M.E. protocol implementation.
• Company Transportation- Ensure Company vehicles including Ambulance are in safe and in perfect condition all the time, all vehicle documents, service records, audit records are updated.
• Safety Audits of M.E.- Prepare safety audit calendar along with the checklists, ensure safety audits are conducted as per the defined timeline, prepare monthly audit report of safety audits and share it with AM- HR & Admin, ensure closure of all the points raised under safety audit. 
• Reviews: Define review mechanism and tracker, ensure reviews are done as per defined timeline, develop review format highlighting points discussed, timelines decided to close any point & responsible person to close the point, ensure closure of points as per defined timelines. 

House Keeping:

• Service levels: Fixing of Service Levels and house- keeping trackers with House Keeping Supervisor,
• Implementation: Ensure Housekeeping of Roads, Toilets, Offices, Drains etc. are as per agreed service levels.
• Monitoring: Tracking of housekeeping headcount and material consumption.
• Reviews: Define review mechanism and tracker, ensure reviews are done as per defined timeline, develop review format highlighting points discussed, timelines decided to close any point & responsible person to close the point, ensure closure of points as per defined timelines. 

Other Allied Administration activities:

• Implementation: Develop and maintain lawns, flower pots, ensure all drinking water points and RO/ Filters are in running condition and clean drinking water is available through them, ensure all Roda boxes, fly catchers and Pest control activities ae undertaken as per agreed serve levels with PCI, Lead 5S activities in Security and Admin. block, to get 5S audits done (internal & external) for Security office and Admin. bloc along with the defined 5S team. 
• Monitoring: Tracking of Horticulture headcount and material consumption, keep track of proper working of all water points, complaints and closure time on the basis of trackers, ensure all Pest related activities are taking place as per defined timelines and their records are updated and verified by the concerned on regular basis, prepare 5S presentation of monthly basis highlighting good activities undertaken, pictorial presentation of before/after changes, scope of improvements, areas of suggestions and share it with AM- HR & Admin.
• Reviews: Define review mechanisms and trackers for Horticulture, drinking water points, Pest control and 5S, Ensure reviews are done as per defined timelines, Develop review format highlighting points discussed, timelines decided to close any point & responsible person to close the point, ensure closure of points as per defined timelines. 

Management/Leadership:

• Problem solving Skills.
• Strong leadership and management skills.
• Knowledge of documentation and MIS.
• Good analytical skill /knowledge
• Excellent communication skills and the ability to work well with others.

Knowledge and Technical Competencies:

• Facility Management
• Team handling experience
• Familiarity with security systems and equipment.
• Analytical skills and the ability to identify potential security risks and threats.
• Knowledge of emergency response procedures.

Education/Experience:

• Graduation/ Post Graduation in any stream preferably with diploma in fire safety and disaster management
• Basic computer Knowledge MS Office with minimum 5 years’ experience